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K-12 Facility Managers - Why Are You Still Manually Scheduling?

K-12 school districts across the U.S. have a scheduling problem. They are tying up

valuable facility management resources with the tedious and time consuming process of manually scheduling after-hours events in their district. These HVAC schedulers are in most cases highly skilled employees trained in energy management, building operations, and HVAC maintenance. Is this the best use of this valuable resource's time?

If you don't have a centralized method to handle building and space requests, the HVAC scheduler can get bombarded with various requests throughout the week using various channels to communicate those requests.

Some requests may come in through a room booking system or Google calendar, others may be via email, and others may come from a phone call. The HVAC scheduler then has to take these various requests, consolidate them, and enter them directly in the HVAC system scheduler making sure each room's booking is appropriately scheduled with the correct air handling system for that space. Sounds fun, right?

This process can be a weekly event or it can be ad-hoc whenever someone requests a space at the last minute. Because the HVAC scheduler is doing other more appropriate tasks during the day, some of these requests are easily missed causing the space to be either too hot or cold at the start of the event.

You don't have to operate this way. Events2HVAC can handle your after-hours events and ad-hoc events with ease as long as events requests and planned events are entered in one or many of our supported calendar systems. Once requests are approved, the schedule will trigger that zone's HVAC systems to be occupied for that event at the appropriate time. And, your valuable resources will be able to spend time on higher priority items, you'll have less missed schedules and unsatisfied customer experience, and you won't have systems running as occupied throughout the night because the someone forgot to turn them off after the event.


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