5/28/2014 9:55 AM
Integration at a glance:
In 2011, Casas Church
in Tuscon, Arizona purchased event scheduling software to manage events. But
the software was missing one key feature that the church leaders wanted –
integration with their HVAC controls. Rhonda Sprunger, Data Systems
Administrator at Casas Church, explained that their interest in schedule
integration was motivated by several factors.
“It was taking a staff person approximately 32 hours a week
to maintain the room scheduling and manually input it into our HVAC system,”
Sprunger said. “We wanted to reduce that time, increase accuracy, and
ultimately save energy usage.”
Enter Events2HVAC – the software that pulls data from room
scheduling systems and sends commands to control HVAC, lighting and security in
individual rooms based on schedules.
Though Streamside Solutions did not have an Events2HVAC
interface for the room scheduling software Casas Church was using, AsureSpace™
Resource Scheduler, we developed one with the assistance of Sean Mulvey
from Asure Software who provided the Resource Scheduler API (Application
Programming Interface). Then Casas Church tested the new interface for several
months on their campus.
“We began by testing five of our portable rooms, our Chapel,
and one of our newer buildings which has multiple rooms,“ said Sprunger. “We
will eventually have around 85-87 zones, and they have already been configured
in Events2HVAC, but we are currently waiting for the contractor who services
our HVAC system to finish connecting the points from our system to Events2HVAC.”
Though the development of the new interface and subsequent
testing took some time, Sprunger said the customer support throughout the
process was exemplary.
“Streamside Solutions has been very good to work with,”
Sprunger said. “Brian was very helpful, quick, and ready to get things in place
and functioning well.”
But before they started using Resource Scheduler and
Events2HVAC for event automation, things were not functioning so well.
“Most of our old systems, resources and processes were stuck
in people's heads so first we had to track down and understand what all the
pieces of the puzzle were and how they all fit together. For example, one
person entered all of the room requests into the calendar, and everything was
then transferred to a master calendar,” Sprunger said. “However, if the item
was entered wrong, which was very easy to do, or if there was a delay in
getting it entered, it would often cause conflicts, or get missed on the master
calendar. This often meant the room wasn't set up and/or heated or cooled when
Today, event planners at Casas Church schedule
events in Resource Scheduler, and Events2HVAC automatically sends commands to
two different control systems – Staefa Controls are used in some buildings at
the church, and Trend Controls are used in other buildings. Because the
schedules are entered just once, the church is saving time and eliminating
scheduling errors between systems. They will also save energy and money by
running heating and cooling in individual rooms only when they are scheduled
Founded in 1998, Streamside Solutions provides software products, solutions and services for the building automation industry.
Phone: (888) 320-4277
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