Events2HVAC Blog

Managing Conference Rooms for Efficiency

Jul 30

Written by:
7/30/2015 11:34 AM  RssIcon

Occupancy rates for conference rooms vary from site to site. Averages for the U.S. range from 30-60%. That means an average conference room is empty 40-70% of the time. But often building systems such as heating and cooling are running in those empty rooms, wasting energy and money.

Consider your answers to these questions:

  • How often are your conference rooms empty?
  • Are you running heat, air, and ventilation in those empty rooms?
  • Are you spending hours each week manually scheduling your HVAC system to save energy?

Many conference centers, hotels, and corporations are heating and cooling empty conference rooms all day long. Others are manually scheduling HVAC systems or paying big bucks to purchase, install, and program occupancy sensors to control HVAC systems – and then getting user complaints because rooms are not comfortable when they arrive.

The simple, effective, and affordable solution to all of these problems is Events2HVAC event automation software.

Patrick Richardson, Energy Analyst at Appalachian State University, recently tracked energy use over 21 days of the fan alone for one air handler serving a set of conference rooms in the student union. Using Events2HVAC to return the fan to its unoccupied setting between events resulted in an 87% reduction in kilowatt-hours (kWh) used, compared to the kWh used with the standard building schedule over the same three weeks of the previous year. Calculating the value of the avoidance at $0.09 per kWh for an entire year showed an annual savings of $4,000 for a single air-handler fan.

Imagine how much your facility could save if you used Events2HVAC to control all of your air handlers, VAV boxes, boilers, chillers, and other HVAC, lighting and security systems.

What Is Events2HVAC?

Events2HVAC software pulls data from room scheduling software such as Microsoft Exchange and Office365, Dean Evans EMS, and AsureSpace Resource Scheduler. Then it combines schedules for each zone or piece of equipment, and sends commands to HVAC, lighting, and security systems. HVAC systems are returned to unoccupied settings between events; lighting is turned off between events; and doors are locked between events. All without entering a single schedule in the HVAC controls or installing a single occupancy sensor.

During Events2HVAC setup, you can set a pre-start time for each piece of equipment. For example, ventilation and HVAC can be set to come on 15 minutes before each scheduled meeting, and doors can be unlocked and lights turned on 10 minutes before each meeting. This cannot be done with occupancy sensors, so Events2HVAC is in a class by itself when it comes to maximizing comfort while minimizing energy use.

After equipment, rooms, and actions are setup in Events2HVAC, it works behind the scenes. There is no need to login to the software unless you need to add/remove rooms or equipment. You can sign up to receive daily reports and alerts via email if desired.

For more information about Events2HVAC, please contact sales@events2hvac.com.

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Founded in 1998, Streamside Solutions provides software products, solutions and services for the building automation industry.


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