Introduction

Events2HVAC^TM event automation software is the energy and labor saving bridge between your facility's event/room reservation software and your building automation system (BAS).

In a traditional setup, these two systems operate independently, with manual interaction and coordination required between them. The event system contains information about events that are scheduled and rooms that are booked; while the BAS controls the environment, lighting, and security in the facility.

One problem facilities face is coordinating the scheduled room events with the facilities personnel to make sure the lights are on, the rooms are comfortable, and the necessary equipment is setup for an event. This is typically a manual process prone to mistakes.  For a facility that is booking multiple rooms on an hourly or daily basis, keeping the BAS schedules synchronized with the event schedules can be a time-consuming job. 

This leads to another common problem.  Because of the labor required to keep schedules synchronized, some facilities resort to turning the systems on prior to the first event, and leaving everything running until the final event for the day. Energy is wasted because the facility is heating, cooling, or lighting empty rooms.

Events2HVAC offers a solution to both problems. Successful automated synchronization between your event system and your BAS can yield significant energy and labor savings. 

Events2HVAC allows you to setup and configure equipment that will be controlled by scheduled events. Once the equipment has been setup in the application and the appropriate actions have been defined, the daily scheduled events will automatically command your BAS to respond to those events.

Network Architecture

How It Works

1. (One-time setup) Define your equipment that you want to control, assign an event room to that equipment,  define the actions that you want to perform on that equipment during an event. 
2. Events are booked normally by the event reservation personel using existing reservation system.
3. Periodically each day, the required equipment actions are executed based on confirmed events for the day.

Features

• Command building automation systems based on scheduled events from the event system.
• Fully configurable.
• Support for several HVAC interfaces.  You aren't locked into one vendor.
• Pluggable event providers and HVAC components makes adding additional interfaces easier to integrate.
• Trigger commands based on multiple criteria.
• Command multiple actions per equipment and room - start/stop equipment, setback/setup temperature setpoints, turn lighting on/off, schedule door access and security, create lighted pathways to events, etc.
• Allow equipment to be started early and kept on later than scheduled events to compensate for warmup/cooldown.
• Command equipment based on event times, booked time and setup/teardown times.
• Enter manual schedules.
• Notify facility managers of scheduled equipment commands and missed commands.
• Create custom multiple actions using multiple device interfaces for any event triggers.
• Daily reports can be emailed to subscribers.

Benefits

• Optimize energy usage based on booked events by only running equipment in rooms when needed.
• Save labor hours by maintaining schedules in one place in the event management system as opposed to trying to match daily schedules to schedule HVAC equipment on/off.
• Only condition temperature in the spaces that are being used for events.  Other event spaces are setback to unoccupied temperatures or states.
• If your BAS is integrated with lighting, the system can shut off the lights after each event.
• If your BAS is integrated with Card Access & Security, doors can be automatically locked and unlocked based on the room events.
• Direct event based actions to multiple BAS interfaces.
• For larger venues, assign lighted pathways in the bldg to specific rooms.  Unlock doors along that path.
• Facility managers can view events directly.
• Extend the reach and value of your existing event management system investment.
• Put to use your building automation system's integration capabilities making your BAS system operate smarter and greener.
• No annual fees.  License based on number of rooms used.
• No hardware to mount and wire.  No controllers to program or maintain.

Server Requirements

• One of the available event management system providers.
• One or more of the device interfaces. Individual device interface requirements vary.
• Windows 2000 SP4, XP SP2 or higher, Window 7, Server 2000, Server 2003 R2, Server 2008 R2
• Microsoft .NET Framework v3.5 SP1 
• Microsoft Message Queuing (Included with Windows)
• Microsoft SQL 2005/2008 or SQL Express 2005/2008
• TCP/IP Connectivity
• EVENTS2HVAC must be able to connect to the event management system and the device interface network using the LAN

Client Requirements

• One of the available event management system providers.
• One or more of the device interfaces. Individual device interface requirements vary.
• Windows 2000 SP4, XP SP2 or higher, Window 7, Server 2003 R2, Server 2008 R2
• Microsoft .NET Framework v3.5 SP1 
• TCP/IP Connectivity
• EVENTS2HVAC must be able to connect to the event management system and the device interface network using the LAN

Product Portfolio

Includes all datasheets, case studies, and whitepapers.

 Events2HVAC Portfolio

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